Human Recourses & Payroll Management System

Human Resources System:

The Personnel Affairs Program is an elaborate system that helps you to manage all employees in an integrated manner so that you can flexibly calculate delays and vacations of all kinds (sick, normal, casual, …) and also the reward account for sanctions. With its connection with attendance and departure machines with its complete integration with the General Ledger System.

  • Flexible configuration of official attendance time (arrival and departure time)
  • Flexible configuration of late arrival / early departure rules
  • allocate specific rules to specific employee / department / group of employees.
  • Flexible configuration of overtime rules, easy to allocate such a rule to specific employee / department / group of employees.
  • Flexible configuration of vacation rules, automatic calculation of vacation balance, support several types of vacations (annual, casual, sick, etc.)
  • Support employees working in shift basis, the system cover establishing of different attendance rules per shift.
  • Support establishing of different hours’ calculation rule per shift
  • Support Integration with wide range of attendance machines, machines work by card, finger print and magnetic strip.
  • Flexible configuration of vacation balance calculation reference (based on hiring date or social insurance starting date).
  • Flexible configuration of remaining vacation balance transfers rules, the remaining balance transfer to next year can be with ceiling number of days, ceiling number with condition to use within first month of next year. Etc.
  • Support several types of leave (annual, casual, maternity sick, Hajj, marriage, etc.)
  • Support manual and automated recording of attendance
  • Record permissions and assignment outside office premises
  • Ability to make manual entry / adjustment on leave balance (upon needs)
  • Recording and print of vacation request
  • Recording and print of annual leave balance report, some companies ask employees to sign off those reports as an evidence for balance correctness.
  • Automatic calculation of balance per employee / department / group of employees, automatic posting (transfer) of remaining balance to next year according to company defined policy.
  • Recording of official holidays
  • Support official holiday replacement for specific employee / department / group of employees upon business needs.
  • Ability to record the staff competence report and any further notes concerning employee.
  • Recording of employee permissions
  • Recording of employee absences
  • Recording of employee penalties
  • Review and amend automatic attendance (upon needs)
  • Integration with Payroll system, ability to post overtime, absence, less time, penalty and other monetary affect elements to payroll.
  • Recording of employees’ allocation to departments and positions. Ability to amend those data upon user authority.
  • Ability to control specific employee data access.
  • Recording of termination date, the employees left the company will be remained into system for historical and reports reasons, but this employee will not be accessible through system functions.
  • Produce reports for attendance per employee / department / group of employees
  • Produce reports on overtime. Less time, lateness and departure early cases, the report can be produced per employee / department / group of employees / group of departments.
  • Produce reports for employee assignments, the reports can be produced per employee / department / group of employees / group of departments.
  • Produce reports for vacation balance, the reports can be produced per employee / department / group of employees / group of departments.
  • Produce reports for permits, absence and penalties, the reports can be produced per employee / department / group of employees / group of departments.

 Payroll system:

 Payroll system enable recording of payroll elements, calculate salaries and deducted elements for social insurance and tax. The system can have integrated with all-time attendance machines type (finger print, cards, etc.). The  system fully integrated with General Ledger System.

  • Store comprehensive data for employees (financial data, administrative data, personal data, health data, etc.).
  • Unlimited organization structure levels, easy & flexible setup of departments.
  • Compliant with labor law in both the tax and social insurance, flexible to setup rules and percentages (if any) without need of development effort.
  • Easy to configure number of working days, number of working hours, social insurance ceiling limit and many other configurable elements without need of development.
  • Ability to create unlimited number of elements, categorize elements to basic salary, allowances and deductions.
  • Ability to configure element nature (fixed or variable). Ability to setup elements to accept value as Amount (monetary) / Days / Hours, system will automatically convert Days or Hours to monetary equivalent value.
  • Cover employees loan and advanced payment which will be deducted over several months. Monitor loan value and payment period by easy way.
  • Record staff elements by several ways, the company can select the most convenient for it
  • Ability to allocate specific element and applied to one / group of employees / employees in specific department by single entry interface.
  • Cover special and social allowances, easy to setup exemption rules for those allowances.
  • Ability to calculate salaries per department / group of departments / all departments.
  • Ability to integrate with Banks for salary transfer, system support interface with bank using Excel sheet, text file, etc.
  • Ability to establish more than one receivable envelope, the several receivable envelopes can have several payment intervals. Easy to allocate elements to pay slip.
  • Produce reports on the level of employees, departments, locations (branches), type of contract.
  • Print a salary envelope for each employee.
  • Reports for total monthly salary, in detail level (per employee) and aggregated level (per department).
  • Reports provide comparison between several months to can evaluate payroll changes.
  • Reports, review and monitor specific element / group of elements per month and/or year.
  • Produce tax authority and social insurance authority reports, both monthly and annually reports.
  • Produce a report for salaries transferred to Bank.
  • Review all employees’ recorded data, ability to export this data into Excel sheet, user can prepare unlimited number of lists concerning employees’ data.
  • Reports monitor staff loans and advanced payment.